Email informing about maternity leave

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Email informing about maternity leave

A maternity leave letter is a professional way to communicate with your employer that you intend to take maternity leave at the end of a pregnancy.

It also ensures that everyone understands the dates of your absence and how your workload will be managed in your absence. Because your letter should include a proposal for how your work should be handled, writing one can take time and planning. In this article, we discuss why you should send a maternity letter, the steps you can take to write one and a template and example to help you craft your own.

It's important to document in writing the details of your maternity leave so your manager can make arrangements for managing your workload in your absence. It's generally a good idea to share this information as soon as you determine how long your maternity leave will be and when you'll be taking it.

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Share this letter with your direct supervisor as well as any other relevant people, such as the HR manager. Related: How to Write a Professional Email. Here are the basic guidelines for writing a maternity leave letter:.

You should have a one-inch margin on all sides. Start your letter by placing your address in the top left-hand corner.

Maternity Leave Letter to Employer Sample

Then, like all formal letters, skip a line and then add the date. Skip a line below the date and then add the business address for your supervisor. Your greeting should be professional and address your supervisor properly, even if you have a casual working relationship. For example, you could write, "Dear Mr.

How to Write a Maternity Leave Letter (With Template and Example)

Be direct in your opening paragraph and explain why you are writing the letter and how long you intend to be away on maternity leave. You should also include the specific dates you'll be leaving and returning to work, as well as the expected date of your delivery. Another option is to suggest working from home before or at some point after you give birth if that's something your employer would be open to considering.

In the next paragraph, propose a plan for how you suggest covering your workload while you are out of the office. Be honest in discussing work you believe you won't be able to complete as well as work that will need to be completed while you're away on leave.

If you are responsible for short-term or long-term projects, define where you are or will be with those projects when you leave.

Offer suggestions for who you believe is most capable of moving forward with specific projects in your absence. In the final paragraph, tell your manager the level of communication you intend to have while you're on maternity leave. If you plan to stay away from your work email entirely while you're gone, let them know that. If you plan to work some while on leave, set clear expectations for how frequently or how little you plan to check in.

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If you believe that your work schedule will need to change when you return to work, you could include this in the final paragraph as well. If you aren't yet sure, you may want to wait and decide this at a later date. Express sincere gratitude for your employer's support in taking time away from work after giving birth.

It's important to thank them for their understanding. If you're handing a hard copy of your letter to your supervisor, it's best to include your handwritten signature on the letter with your name typed underneath.

If you're sending an email, you can simply type your name. Here is a template for a maternity leave letter you can use to help write your own:. This letter is to inform you that I am pregnant and plan to take maternity leave. My due date is [date] and I plan to continue working until [date or suggest working from home until your due date or delivery].

I plan to take [number] weeks of maternity leave. I don't expect to have any problem returning to my current position and delivering the same quality of work I do now.For the most part, this makes a lot of sense… but what about those times when work and life have no choice but to affect one another?

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LP Creative Co. You may have guessed it… my husband and I are thrilled to be welcoming our first child in April! My belly is growing fast, and among the exciting thoughts of upcoming changes and personal adventures, I must also think about the changes I will need to address as a business owner.

One element of that is notifying my clients of my upcoming leave. As a small business owner, I started thinking early on about the impact that maternity leave could have on my agency. Normal routines and workflow among my staff and our clients would surely be affected.

I began to think about what I needed to do to prepare and talk with clients about my leave. Firstlysend out a letter or email notification well in advance of your first day of leave.

Employer emails mum to cancel maternity leave after stillbirth - A Current Affair

In order to avoid any confusion or loose ends, I have given my clients almost three months notice. Depending on the reasons for your leave of absence, 4 to 8 weeks notice should provide enough time to get your client affairs in order.

I figure the more notice the better, and your clients will definitely appreciate the heads up. This notice should allow your clients, especially those whom you work with on a more consistent and monthly basis, time to process the absence.

Creating an outlined plan of action for client operations during your leave will not only help things run more smoothly, but can ultimately solidify the relationships you have with your clients. Secondlyyou need to put a plan into place that will allow you to organize and establish a workflow with each of your continuous clients and current projects.

You may have open projects that will continue well into and even through your leave of absence. Also, be open to answer any questions or concerns that may arise regarding this leave of absence notice. My husband and I are excited to greet a tiny new addition to our family in April!

I will begin maternity leave on April 11,and plan to be back to work in full force in early June. Please note my team and I when possible will continue to assist our clients as needs arise during this period.

email informing about maternity leave

I will be monitoring emails at least once per week. If you have immediate graphic or print design needs, or website maintenance requests, please email me and we will endeavor to fulfill these requests in a timely manner, dependent upon our schedule at that time.

Please let me know if you have any questions or concerns regarding this email. I look forward to working with you full-time up until my maternity leave and again upon my return! Tags: Entrepreneur. Let's Get Started. How to prepare and talk with your clients about a leave As a small business owner, I started thinking early on about the impact that maternity leave could have on my agency.

Thank you for the confidence you place in our work. Share this article:.Deliver this exciting news in a written document addressed to your direct supervisor and any other pertinent people in your company, such as your HR manager.

A maternity leave request letter may seem formal but something as important as this should be documented in writing, dated and signed. The details of your leave cannot get lost. Put it to paper. Head your letter with relevant personal contact information. While on leave you won't be checking your work phone or email, so give them a quick way to get in touch with you, if needed. If you're unsure how to compose your letter use our sample below.

In the letter, inform your employer of:. If you're unsure of how long you will be out on leave remember: It's much easier to come back early than it is to ask for more time off.

So ask for more time initially. Later on, if you feel the need to return earlier than expected, you have options. Take this opportunity to outline the work you plan on completing prior to your leave; work that you believe you won't be able to complete, and work that will need to be done while you're on leave.

It's important to be honest with yourself and your supervisor about what you can and cannot accomplish prior to taking leave. Feel free to tailor this part to fit your own needs.

email informing about maternity leave

It may be best to stay off your work email during leave if at all possible. For some, it's quite easy to get sucked into work. However, if you are comfortable with working while on leave, set clear expectations in your letter. It's unpredictable how much sleep you'll get at first, so it's probably a good idea to set the parameter that you will check in once you're ready to be contacted regularly. State that once you return you'd like to meet to discuss your schedule options.

If you are unsure about changing your schedule don't mention anything quite yet. Who knows how you'll feel once the baby is born? Many unpredictable things can happen in 12 weeks. Be patient and make your choice when the time feels right. Once you have the above details figured out, it's time to write your letter. This is an example of a maternity leave request letter. Download the maternity leave request letter template compatible with Google Docs and Word Online or see below for more examples.First off — congratulations on your baby!

The best way to cope with all the pressure is to use auto-reply email templates. Maternity leave out of office might present professional problems in the form of people emailing you incessantly. A good way to combat this is to set up automated email responses or to send messages beforehand. They can be personalized or as brief as possible. Most of them are versatile, but you might need to modify them a bit.

This depends on the type of relationship with the person who is messaging you and the urgency of the matter. Additionally, you have to be sure about who is covering for you to avoid confusion.

Enjoy your maternity leave! Now that you have these email templates at your disposal, you can spend your maternity leave out of office in peace.

People will be notified of your absence. Your email address will not be published. The company culture refers to how people within an organization carry themselves, and this is often Connect with us.

If you need any assistance or if you have any questions, please contact [name of colleague covering for you]. Photo by Josh Willink — Under Pexels license. I am on maternity leave and therefore out of office. I am not monitoring my emails; this is an automatic reply.

Contact [name of person] for any matters. Thank you. Image from Pixabay — under CC0 license. For urgent matters, I can be contacted. Otherwise, I am not available. There is extra politeness involved if you announce your departure early. A good idea would be to activate this automatic message a few weeks before you go on maternity leave.

Announcing early is always desirable. Photo by Bruce Mars under Pexels license. If you have any need of my assistance, please contact [name of colleague], and they will redirect priority matters to me. With this email template, you assume a more direct approach, stating that you will be absent even before you leave. Image from rawpixel. Therefore, I am currently not fit to respond to your inquiry. Image from Moose Photos under Pexels License. I am currently on maternity leave and I am unable to monitor my inbox.As an entrepreneur with a new baby, your are up for a rewarding experience.

The process will challenge you to stretch yourself once more. One of the blurred lines between business and home life is balancing responsibilities. Part of that is keeping your family, and especially your children, safe. A new parent may not have a clue about how to safely walk the tightrope of business and life. You may even wonder if you should tell them at all. I remember being so optimistic about being able to keep my baby home with me because I can operate my business from anywhere.

Where my anticipation fell short was with not knowing how I would have to temporarily forfeit some of the little things I took for granted. There are changes whether the baby stays home, has a sitter or goes to daycare. While I was pregnant, I was working hard on client projects in between long naps.

I worked until the day I went into labor. That left me with the dilemma of either requesting a deadline extension or letting the assignment go. For one thing, I wanted to maintain a private personal life.

My child had nothing to do with the services I provided. Secondly, I felt it could turn out to be a situation similar to my former corporate world experiences. During those days— at some companies, a woman who got pregnant was treated as if she had a contagious disease. She was shunned, isolated and judged.

I felt my virtual clients would judge me from a distance and assume I could no longer handle the work. The first step is to be realistic with yourself. You may need some time to get a clear idea of how your schedule can and should go. Take these steps to map out your availability before having a conversation with clients about your new baby:. Step 1: Make a list of all of the responsibilities you already have.

Think about what you have on your plate with business and your personal life. Step 2: Add your new parental responsibilities to your list.Dedicated to helping job seekers find work during the pandemic.

Click here to read more. I am writing to inform you of my pregnancy and my intention to take the allotted 12 weeks of maternity leave available to me. I intend to start my maternity leave on November 22 and return to the office on February 24, barring any unforeseen issues with my pregnancy and delivery.

I intend to make every attempt to complete priority projects before my maternity leave begins. I should be able to check in periodically from home. I will do my best to make up for any important project or client developments I missed when I return to work. I intend to delegate some of my responsibilities to the Assistant Supervisor who works with me in my department during my maternity leave for your added convenience. If my plans change for any reason, I will let you know as soon as possible.

Thank you in advance for allowing me time away from the office so that I may prepare for the birth, bond with my child and adjust to life as a new mother. The required maternity leave form is attached along with a letter from my doctor confirming my pregnancy. Please contact me if you need any additional information or clarification. View All Leave Letter Samples. Create My Letter. Skip to primary navigation Skip to content Skip to primary sidebar Dedicated to helping job seekers find work during the pandemic.

Want to use this letter? Customize this Letter. Joan Edwards. Dear Mr. Simpson, I am writing to inform you of my pregnancy and my intention to take the allotted 12 weeks of maternity leave available to me. Respectfully, Joan Edwards. As seen in:. Customer Service.Around the 26th week of your pregnancy, it's time to write up a client maternity letter. Although your pregnancy may be coming to an end and it's all you can think about your clients may have no idea what is going on in your personal life.

So here's why you should consider sending one, what to include in it, and a sample letter that you can use. By now most of your clients know you are pregnant. If they do not know, a client maternity letter is a convenient way to inform them. A letter specifically tailored for your clients will be a great resource for them.

They may ask someone, "When is Sally coming back from maternity leave? The letter is a time saver for them as they won't have to try to hunt you down by calling or emailing your coworkers.

This letter shows your clients you were thinking of them. This type of letter isn't a requirement but a nice gesture that ensures your client is taken care of. The content of your letter depends on who your client is and how often you are in touch with them. If you are sending out the same email to clients you will want to keep it short and sweet. If you are sending this out to five or ten clients you could make it more personal and share more information.

Here are a few topics you can include in your client maternity leave letter:. View this letter as setting expectations with your client. In turn, this will protect the time you will have with your newborn and family and leaves you feeling like you didn't leave any loose ends at work. This is an example of a client maternity leave letter. Download the client maternity leave letter template compatible with Google Docs and Word Online or see below for more examples. Where you see parenthesesyou should insert the appropriate words or phrases for your circumstances.

September 1, Business City, NY To Ronald Lee. I am pregnant or in the process of adopting a child and expect to take a fill in the number of weeks maternity leave beginning on the date you wish your leave to begin and returning on the date you expect to return from maternity leave. As you know, I take great pride in my performance and the quality of my work for Acme Supplies. I have already submitted a detailed plan to my manager to ensure that your needs will be taken care of in my absence.

email informing about maternity leave

While I am on leave I will not be available for consultation so my job responsibilities will be managed by the following co-workers. Here is where you can either get specific on which duties will be covered by who or keep skip these details and leave only one person's name. During my absence, your point of contact will be name of colleague covering for you, with contact details such as email address and direct phone number.

Please let me know if you have any particular concerns or questions about how your needs will be addressed during my maternity leave. I will let you know if any changes occur that may impact you. Thank you for your confidence in my work. I look forward to working with you up until my maternity leave and then again after I return to the office.

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Sincerely yours. Jaqueline Smith. If sending a letter isn't typical of your relationship with your client this letter could be sent via email. Be sure to use a subject line that captures your client's attention and also you could suggest they flag the email as important. Work-Family Balance Maternity Leave.


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